Records the ERP keeps
- Pool profile: volume, surface, equipment list
- Weekly reading log with chemical dosing
- Equipment repair and warranty history
- Chemical inventory by truck
- Green-pool recovery plan with staged pricing
Home Services · Pool Cleaning & Maintenance
Chemistry on a route.
The water is the record.
Water photo plus reading history predicts chlorine demand and flags the equipment fault behind a recurring imbalance. Priced the way the trade already prices — weekly service fee by pool volume, chemicals billed at cost-plus. Booking, dispatch, proof of work, the invoice and the settlement are one record, from the first call to the last dollar.
14modules live on day one
5record types the ERP keeps
4workflows shipped, not configured
1workspace instead of six subscriptions
The spine
One record, from the first call to the last dollar.
Water photo plus reading history predicts chlorine demand and flags the equipment fault behind a recurring imbalance. Ask for it in plain language; the workspace does the part that is the same every time, and leaves you the part that is judgement.
Quote
Schedule
Close out
New job for residential pool owners on weekly service. Price it on weekly service fee by pool volume, chemicals billed at cost-plus, schedule it, and send them something they can approve.
Chat with xPOOLx the way you would brief a lead tech
Pricing basisweekly service fee by pool volume, chemicals billed at cost-plus
Records createdPool profile: volume, surface, equipment list · Weekly reading log with chemical dosing
Workflow enteredWeekly route stop with reading capture and photo
Integrations touchedStripe recurring billing · Google Maps routing
LedgerXODIAK attribution on settle
- 01
Intake
Residential pool owners on weekly service arrives through a form, a call, a text or a referral, and lands as one contact with one history — not four copies in four inboxes. The call is recorded, transcribed and filed against them.
- 02
Price
The quote is built on weekly service fee by pool volume, chemicals billed at cost-plus. Two people pricing the same job get the same number, because the basis lives in the workspace and not in somebody's head.
- 03
Dispatch
Accepted work becomes pool profile: volume, surface, equipment list on a schedule, assigned to a real person with the drive time, the parts and the access notes already attached.
- 04
Prove
Weekly reading log with chemical dosing is captured in the field, timestamped and located, and lands in the customer's own portal before the crew is off the property.
- 05
Settle
The invoice is generated from the closed job, not retyped from it. Card, ACH and financing sit inside the document, and every dollar — including what a referral partner is owed — is written to the XODIAK ledger.
What it replaces
Chemical spend absorbed into a flat fee that stopped working.
Every pool cleaning & maintenance operation eventually runs on the same four things: a calendar, a phone, a notebook and someone's memory. They work until the business is big enough that they cannot, and the failure is always the same — the thing that was true in the field never reached the office.
- Chemical spend absorbed into a flat fee that stopped working
- No reading history when a customer disputes water quality
- Repair work quoted in the field and never invoiced
None of that is a discipline problem. It is what happens when the estimate, the schedule, the photos and the invoice live in four systems that do not know about each other.
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What the platform sees
The assessment happens
before the truck moves.
Water photo plus reading history predicts chlorine demand and flags the equipment fault behind a recurring imbalance.
It does not set your prices. Quantities come from what was actually measured or counted; the rates come from your own book. That is the difference between a tool that guesses and a tool that shows its work — and it is why two people on your team pricing the same job land on the same number.
- Every assessment is attached to the record it was made against, with the inputs kept
- Runs on the platform's own gateway — one budget, one log, no model you did not choose
- Wrong once, corrected once: your correction becomes the basis for the next one
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The workspace
14 modules. Every one a real surface, wired to the others.
This is not an app that integrates with five other apps. It is one data spine — the customer, the job, the money — that every module reads and writes. xPOOLx inherits the operating core every service business needs, then adds what pool cleaning & maintenance specifically requires.
Customers
CRM (Contacts, Companies, Deals)
Contacts, companies, and every deal in a pipeline you can see down. The customer record is one record, not one per app.
Comms
Calendar & Meetings
One calendar for crews, customers and you. Availability, booking links, drive time and the jobs themselves in the same grid.
Delivery
Tasks
Assigned work with a due date and an owner, hung off the customer and the job rather than a group chat.
Operations
ERP - Work Orders
The work order is the spine: scheduled, dispatched, documented, closed and billed as one object, never re-keyed.
Comms
Client Portal & Intake
Your customer's own view: what was scheduled, what was done, the photos, the quote, the invoice, the receipt. No login support calls.
Money
Invoices
Invoice from the closed job, with the line items the job produced. Terms, reminders and aging that chases itself.
Money
Payments & Checkout
Card, ACH and financing at the moment the customer says yes — in the quote, in the portal, and in the field.
Comms
Messaging (Email, SMS, Voice)
Email, SMS and voice against the same contact record, so the whole thread is one thread whichever way the customer replied.
Growth
Campaign Manager
Reach the list you already have — seasonal reminders, renewals, win-backs — with the outcome attributed back to the job that paid for it.
Money
XODIAK Chain & Treasury
The ledger. Every dollar of revenue, cost and referral credit written to a chain you can audit, with settlement attached.
Operations
ERP - Inventory
What is on the truck, what is in the shop, and what has to be ordered — tied to the jobs that will consume it.
Operations
ERP - Vendors & Purchasing
Suppliers, price books and purchase orders with the real cost of a job attached to the job, not to the month.
Intelligence
Analysis & Insights
The numbers behind the business, read off the records you already keep. No spreadsheet export, no separate BI seat.
Comms
Voice & Telephony
A business line that records, transcribes and files the call against the customer. Missed calls become follow-ups automatically.
Operations
What the workspace actually keeps.
A scaffolded xPOOLx workspace opens with these already in it. Not empty tables waiting for a consultant — the records, the workflows and the integrations this trade runs on.
Workflows it ships with
- Weekly route stop with reading capture and photo
- Chemical dosing charged from actual consumption
- Equipment fault escalated to a repair work order
- Seasonal open and close for freeze-risk regions
Integrations wired first
- Stripe recurring billing
- Google Maps routing
- Supplier catalogs
- QuickBooks
The four numbers you check
- Stops per route-day
- Chemical cost per pool per month
- Repair attach revenue per service customer
- Customer churn after the first summer
Who it is for
Built for the buyer you already sell to.
- Residential pool owners on weekly service
- HOAs and apartment communities with amenity pools
- Hotels and short-term rentals with compliance requirements
How the business makes money
- Weekly and biweekly service subscriptions
- Equipment repair and replacement
- Green-pool recovery and seasonal open/close
Every one of those lines is a revenue type the workspace can price, schedule, document and invoice on its own terms — recurring contracts do not get bolted onto a one-off quote form.
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Signals
Work that is about to exist.
Most pool cleaning & maintenance businesses find work after somebody else has already decided to buy. The platform's signal layer looks earlier — at the public record, and at what a camera can see from the road.
Opportunity scanning
The public record, filtered to you
Permits, filings, closures, listings, weather events and WARN notices, matched against what you sell and the territory you sell it in. Dated and sourced, so you can act on it rather than believe it.
Drive-by intel
A condition, seen from the road
The platform's drive-by layer reads public street-level and camera imagery and catalogues what it finds as a located, described condition — an asset in a state somebody eventually has to deal with. It tells you the need exists. Whether you want it is still your call.
Your own territory
Deduped against your pipeline
A signal that matches a customer you already have does not arrive as a new lead. It arrives on the record it belongs to, which is the difference between a useful alert and another inbox.
Drive-by intel is a platform capability, not a lead subscription. It is described here because it is how xPOOLx finds work; it is not a promise of a volume of jobs. See the drive-by layer.
What it costs
Start with the workspace. Pay for what you switch on.
xPOOLx is not sold as a seat licence with a floor you have to grow into. The workspace scaffolds, you run it, and the premium surfaces unlock individually — either on a monthly unlock or against a credit balance you top up when you want to.
The workspace
Free to open
Scaffolded with all 14 modules
- Every record type and workflow above
- Your customers, jobs, quotes and invoices
- Client portal and share links
- XODIAK ledger on every settled dollar
Premium surfaces
Per feature
Monthly, or a 24-hour unlock
- Everything in the workspace, plus
- The surfaces you actually use, switched on one at a time
- No bundle you are paying for to reach one feature
- Cancel a surface without cancelling the business
Credits
$20 / 500 XDK
Top up, spend across any surface
- An alternative to a monthly unlock
- Spend against assessments, exports and unlocks
- Balance carries; nothing expires monthly
Multi-branch
Talk to us
More than one location or brand
- Everything above, plus
- Branches under one roof, with their own books
- Your own domain and branding
- Named onboarding and data migration
Prices shown are the live platform catalogue. xPOOLx-specific packaging is set per market; ask before you assume a number you saw somewhere else applies to you.
The X Standard
Cross·
Connect·
Protect·
Every xVERTICALx on this network — xPOOLx among them — is a face wrapped around the same engine. The leading and trailing x are platform brackets: Cross-Connect Protocol in, Cross-Connect Protocol out.
Cross — bridge any vertical to any resource. Connect — one identity, one ledger, one settlement rail. Protect — verified identity and an auditable chain from edge to core. See all 74 verticals.
Questions
The ones that actually get asked.
Is xPOOLx a separate product from the Biz Dev App?
No. xPOOLx is the pool cleaning & maintenance configuration of the Biz Dev App — the same platform, the same ledger, the same support, scaffolded with the 14 modules and 5 record types this trade actually uses. If the business later adds a second line of work, it does not mean a second subscription; it means another vertical switched on in the same workspace.
How does xPOOLx price a job?
On weekly service fee by pool volume, chemicals billed at cost-plus. The basis lives in the workspace rather than in an estimator's head, so the same job quoted by two people produces the same number. Your own rates, your own catalogue — the platform supplies the structure and the arithmetic, never the prices.
What does it connect to that we already use?
Stripe recurring billing, Google Maps routing, Supplier catalogs, QuickBooks are wired first, because those are what a pool cleaning & maintenance business is usually already running. Anything else goes through the xCONNECTx public API catalogue rather than a custom build.
What happens to the data we already have?
It comes in. The archive import pipeline takes historical customers, jobs and invoices and lands them as real records — searchable, reportable, attached to the right customer — rather than as a folder of PDFs nobody opens. The point of moving is to keep the last five years, not to start over.
Get started
Open the pool cleaning & maintenance workspace and put one real job through it.
Not a demo with sample data. Bring a customer you already have, quote the work on weekly service fee by pool volume, chemicals billed at cost-plus, run it, and see whether the invoice writes itself.