Records the ERP keeps
- Field inventory with sport, surface, and use hours
- Agronomic program: fertility, aeration, overseed calendar
- Playability and safety inspection record
- Game and practice schedule constraint set
- Chemical and seed application log
Outdoor & Grounds · Sports Field & Turf Management
The field has a game on Friday.
Everything works backward from that.
Turf imagery scores density, compaction stress, and disease pressure, and times aeration around the game schedule. Priced the way the trade already prices — annual field-management contract by field count and sport. Booking, dispatch, proof of work, the invoice and the settlement are one record, from the first call to the last dollar.
16modules live on day one
5record types the ERP keeps
4workflows shipped, not configured
1workspace instead of six subscriptions
The spine
One record, from the first call to the last dollar.
Turf imagery scores density, compaction stress, and disease pressure, and times aeration around the game schedule. Ask for it in plain language; the workspace does the part that is the same every time, and leaves you the part that is judgement.
Quote
Schedule
Close out
New job for school districts and universities. Price it on annual field-management contract by field count and sport, schedule it, and send them something they can approve.
Chat with xTURFx the way you would brief a lead tech
Pricing basisannual field-management contract by field count and sport
Records createdField inventory with sport, surface, and use hours · Agronomic program: fertility, aeration, overseed calendar
Workflow enteredSeason plan built backward from the game schedule
Integrations touchedLeague scheduling systems · Weather data
LedgerXODIAK attribution on settle
- 01
Intake
School districts and universities arrives through a form, a call, a text or a referral, and lands as one contact with one history — not four copies in four inboxes. The call is recorded, transcribed and filed against them.
- 02
Price
The quote is built on annual field-management contract by field count and sport. Two people pricing the same job get the same number, because the basis lives in the workspace and not in somebody's head.
- 03
Dispatch
Accepted work becomes field inventory with sport, surface, and use hours on a schedule, assigned to a real person with the drive time, the parts and the access notes already attached.
- 04
Prove
Playability and safety inspection record is captured in the field, timestamped and located, and lands in the customer's own portal before the crew is off the property.
- 05
Settle
The invoice is generated from the closed job, not retyped from it. Card, ACH and financing sit inside the document, and every dollar — including what a referral partner is owed — is written to the XODIAK ledger.
What it replaces
Agronomic work scheduled without the game calendar.
Every sports field & turf management operation eventually runs on the same four things: a calendar, a phone, a notebook and someone's memory. They work until the business is big enough that they cannot, and the failure is always the same — the thing that was true in the field never reached the office.
- Agronomic work scheduled without the game calendar
- No documented safety inspection when an injury happens
- Annual bids won on price with no use-hour evidence
None of that is a discipline problem. It is what happens when the estimate, the schedule, the photos and the invoice live in four systems that do not know about each other.
TRF
What the platform sees
The assessment happens
before the truck moves.
Turf imagery scores density, compaction stress, and disease pressure, and times aeration around the game schedule.
It does not set your prices. Quantities come from what was actually measured or counted; the rates come from your own book. That is the difference between a tool that guesses and a tool that shows its work — and it is why two people on your team pricing the same job land on the same number.
- Every assessment is attached to the record it was made against, with the inputs kept
- Runs on the platform's own gateway — one budget, one log, no model you did not choose
- Wrong once, corrected once: your correction becomes the basis for the next one
TRF
The workspace
16 modules. Every one a real surface, wired to the others.
This is not an app that integrates with five other apps. It is one data spine — the customer, the job, the money — that every module reads and writes. xTURFx inherits the operating core every service business needs, then adds what sports field & turf management specifically requires.
Customers
CRM (Contacts, Companies, Deals)
Contacts, companies, and every deal in a pipeline you can see down. The customer record is one record, not one per app.
Comms
Calendar & Meetings
One calendar for crews, customers and you. Availability, booking links, drive time and the jobs themselves in the same grid.
Delivery
Tasks
Assigned work with a due date and an owner, hung off the customer and the job rather than a group chat.
Operations
ERP - Work Orders
The work order is the spine: scheduled, dispatched, documented, closed and billed as one object, never re-keyed.
Comms
Client Portal & Intake
Your customer's own view: what was scheduled, what was done, the photos, the quote, the invoice, the receipt. No login support calls.
Money
Invoices
Invoice from the closed job, with the line items the job produced. Terms, reminders and aging that chases itself.
Money
Payments & Checkout
Card, ACH and financing at the moment the customer says yes — in the quote, in the portal, and in the field.
Comms
Messaging (Email, SMS, Voice)
Email, SMS and voice against the same contact record, so the whole thread is one thread whichever way the customer replied.
Growth
Campaign Manager
Reach the list you already have — seasonal reminders, renewals, win-backs — with the outcome attributed back to the job that paid for it.
Money
XODIAK Chain & Treasury
The ledger. Every dollar of revenue, cost and referral credit written to a chain you can audit, with settlement attached.
Operations
ERP - Inventory
What is on the truck, what is in the shop, and what has to be ordered — tied to the jobs that will consume it.
Operations
ERP - Vendors & Purchasing
Suppliers, price books and purchase orders with the real cost of a job attached to the job, not to the month.
Intelligence
Analysis & Insights
The numbers behind the business, read off the records you already keep. No spreadsheet export, no separate BI seat.
Deals
Deal Rooms
A shared, permissioned room for a big job: documents, scope, questions, approvals and signature in one place.
Content
Media Library (Audio/Video/Image)
Every photo, video and voice note the business has taken, organised by job and customer instead of by whoever's phone took it.
Customers
Talent Network
Crews, subs and 1099 help with licences, insurance and past performance on file before they are dispatched.
Operations
What the workspace actually keeps.
A scaffolded xTURFx workspace opens with these already in it. Not empty tables waiting for a consultant — the records, the workflows and the integrations this trade runs on.
Workflows it ships with
- Season plan built backward from the game schedule
- Playability inspection before each event
- Aeration and overseed windows fitted into dark weeks
- Annual renewal review with use-hour data
Integrations wired first
- League scheduling systems
- Weather data
- Supplier catalogs
- QuickBooks
The four numbers you check
- Playable days per field per season
- Cost per field per year
- Injury-relevant surface hardness readings
- Contract renewal rate
Who it is for
Built for the buyer you already sell to.
- School districts and universities
- Municipal parks departments
- Private sports complexes and academies
How the business makes money
- Annual field management contracts
- Renovation, laser grading, and re-sod projects
- Tournament preparation and event turnaround
Every one of those lines is a revenue type the workspace can price, schedule, document and invoice on its own terms — recurring contracts do not get bolted onto a one-off quote form.
TRF
Signals
Work that is about to exist.
Most sports field & turf management businesses find work after somebody else has already decided to buy. The platform's signal layer looks earlier — at the public record, and at what a camera can see from the road.
Opportunity scanning
The public record, filtered to you
Permits, filings, closures, listings, weather events and WARN notices, matched against what you sell and the territory you sell it in. Dated and sourced, so you can act on it rather than believe it.
Drive-by intel
A condition, seen from the road
The platform's drive-by layer reads public street-level and camera imagery and catalogues what it finds as a located, described condition — an asset in a state somebody eventually has to deal with. It tells you the need exists. Whether you want it is still your call.
Your own territory
Deduped against your pipeline
A signal that matches a customer you already have does not arrive as a new lead. It arrives on the record it belongs to, which is the difference between a useful alert and another inbox.
Drive-by intel is a platform capability, not a lead subscription. It is described here because it is how xTURFx finds work; it is not a promise of a volume of jobs. See the drive-by layer.
What it costs
Start with the workspace. Pay for what you switch on.
xTURFx is not sold as a seat licence with a floor you have to grow into. The workspace scaffolds, you run it, and the premium surfaces unlock individually — either on a monthly unlock or against a credit balance you top up when you want to.
The workspace
Free to open
Scaffolded with all 16 modules
- Every record type and workflow above
- Your customers, jobs, quotes and invoices
- Client portal and share links
- XODIAK ledger on every settled dollar
Premium surfaces
Per feature
Monthly, or a 24-hour unlock
- Everything in the workspace, plus
- The surfaces you actually use, switched on one at a time
- No bundle you are paying for to reach one feature
- Cancel a surface without cancelling the business
Credits
$20 / 500 XDK
Top up, spend across any surface
- An alternative to a monthly unlock
- Spend against assessments, exports and unlocks
- Balance carries; nothing expires monthly
Multi-branch
Talk to us
More than one location or brand
- Everything above, plus
- Branches under one roof, with their own books
- Your own domain and branding
- Named onboarding and data migration
Prices shown are the live platform catalogue. xTURFx-specific packaging is set per market; ask before you assume a number you saw somewhere else applies to you.
The X Standard
Cross·
Connect·
Protect·
Every xVERTICALx on this network — xTURFx among them — is a face wrapped around the same engine. The leading and trailing x are platform brackets: Cross-Connect Protocol in, Cross-Connect Protocol out.
Cross — bridge any vertical to any resource. Connect — one identity, one ledger, one settlement rail. Protect — verified identity and an auditable chain from edge to core. See all 74 verticals.
Questions
The ones that actually get asked.
Is xTURFx a separate product from the Biz Dev App?
No. xTURFx is the sports field & turf management configuration of the Biz Dev App — the same platform, the same ledger, the same support, scaffolded with the 16 modules and 5 record types this trade actually uses. If the business later adds a second line of work, it does not mean a second subscription; it means another vertical switched on in the same workspace.
How does xTURFx price a job?
On annual field-management contract by field count and sport. The basis lives in the workspace rather than in an estimator's head, so the same job quoted by two people produces the same number. Your own rates, your own catalogue — the platform supplies the structure and the arithmetic, never the prices.
What does it connect to that we already use?
League scheduling systems, Weather data, Supplier catalogs, QuickBooks are wired first, because those are what a sports field & turf management business is usually already running. Anything else goes through the xCONNECTx public API catalogue rather than a custom build.
What happens to the data we already have?
It comes in. The archive import pipeline takes historical customers, jobs and invoices and lands them as real records — searchable, reportable, attached to the right customer — rather than as a folder of PDFs nobody opens. The point of moving is to keep the last five years, not to start over.
Get started
Open the sports field & turf management workspace and put one real job through it.
Not a demo with sample data. Bring a customer you already have, quote the work on annual field-management contract by field count and sport, run it, and see whether the invoice writes itself.